How To: Email pictures from iPhoto 08 with Gmail

One of the great new changes in iPhoto 08 (ok, iPhoto 7 if you want to be technical) is the bundling of the iPhoto library as one package file, a la unix. The advantages are numerous, with the largest being that it is now very difficult for users to accidentally delete or corrupt the library file.

The downside to this new file structure, however, is that it also very difficult for users to browse pictures via the Finder – which makes it very hard to attach your photos to Gmail, for example.

Have no fear… here's a quick and easy guide on how to email your iphoto pictures using Gmail.

Continue reading How To: Email pictures from iPhoto 08 with Gmail

Convert AOL Email Address Book to Google Gmail

As you probably know, Google's GMail is all the rage (and has been for the past few years). But as the service continues to expand, more and more people are leaving AOL and using the Google Gmail email.

The one drawback — of course — is that all of your AOL email address contacts are stored on your AOL account and need to be downloaded and converted to Gmail.

Have no fear – converting your AOL email address book to Google is pretty easy.
Continue reading Convert AOL Email Address Book to Google Gmail

Google offers upgraded storage

Kudos to Google for offering upgraded storage plans for Picassa and Gmail (and coming soon to Google Documents et al).

When you reach the limit of free storage (i.e., 1GB for Picasa Web Albums, 2.8GB for Gmail), consider this your overflow solution. Plans start at $20/year for 6GB (yes, $5 cheaper than before), with larger plans ranging up to 250GB.

Plans range from $20/yr for 6 GB all the way up to 250 GB for $500/yr, and everywhere in between.

To sign up, visit your Google Account Page or follow this link.

Sort your Gmail backups into folders in Mail.app

Graeme Mathieson has a good tip to enhance my post on how to backup Google Gmail. I do this because I would hate to lose some of my email if GMail were to ever lose a server or something. (Hey, ya never know!)

Graeme shows how to sort your Gmail into it's proper folders in Mail.app, for example, something that I completely overlooked.

Set your conditions as follows:

The first is if the ‘From’ address contains your own GMail email address (foobar@gmail.com, for example). This covers all the messages you send directly from your official GMail address. The second is to match the ‘Sender’ header. You won’t find it listed in the drop-down by default. Select the bottom entry — Edit Header List…, click the + to add a new entry and enter Sender as the value. I don’t know for sure, but it’s probably case sensitive, so best to make that a capital ‘S’. Now click ‘OK’ and select the drop-down again and ‘Sender’ should appear. You want to see if that’s equal to your GMail email address. That will cover sending from any other address you have set up in the accounts tab of your GMail. The actions to perform are to move the message to your ‘Sent’ folder, mark it as read (you read it while you were writing it, right? ) and stop evaluating any more rules. Click OK to save the rule. It will ask if you want to apply the rule to currently open mailboxes. Click ‘yes’ to have it process the messages already in your inbox, and you should notice all the mail you sent magically disappear.

Thanks, Graeme!!

Four+ great Gmail filters

Gmail getting full? Here's 4+ great Gmail filters that can help you what to delete to free up space in your Google email account.


Four+ Great Gmail Filters

  1. Create a "Do Not Delete" filter in your account. It may sound counter-intuitive, but before you go deleting emails in mass, it's a wise idea to have something in place so you don't accidentally delete important emails, right? Right. Create a filter using Gmail's advanced search using the pipe (|) as an "or" operator. For example, From: dad | mom | grandma | grandpa returns all emails from either Dad, Mom, Grandma or Grandpa. Set your filter to label those "do not delete". Or, if you would rather enter email addresses of trusted senders, Steve McCarthy has this great tool to code email addresses for this filter.
  2. Catch image spam before it hits your inbox. With the right filter, Gmail can stop those dastardly image spam messages before they appear in your inbox. Set a filter as:
    • Has the Words: multipart/related .gif
    • Has attachment: X

    and have that filter automatically send those items to the Trash. Unless you step in, these items would be automatically deleted in 30 days.

  3. Take big bites out of your email. If you get a lot of pictures, mp3s or video files from your friends, an attachment filter can really give you some free space. Set filters such as "filename:wmv | filename:mov -label:nodelete" for video attachments, "filename:jpg | filename:gif | filename:jpeg -label:nodelete" for image attachements, or even "filename:doc | filename:pdf -label:nodelete" for document attachments.
  4. Say bye-bye to certain senders forever. Everybody needs a Gmail blacklist group filter, (also called a 'kill filter'), both for spammers who make it through Gmail's spam filter and for your crazy uncle who only forwards joke emails to you… five times a day. Creating a blacklist group filter takes a few minutes, but it can run unattended once it's set up, so it's worth the three minutes.
  5. Delete your old sent emails. Remember that email you sent me in 2004 about dolphins? Yeah, me neither, so why are you keeping it in your sent emails? While this technically isn't a filter (since it cannot be applied to future messages), it's a great way to cut down on your mailbox size. Search your Gmail with "before:2006/01/01 label:sent". This will find all the emails you sent before January 1, 2006 (note the format in the search). If you don't need these messages, then get rid of 'em, son!

Inspired by Lifehacker's how to free up space in Gmail.